Question 1

What does Cavio.ai do?

Accepted Answer

Cavio.ai designs and deploys custom AI systems for businesses, AI voice agents, lead capture systems, CRM automation, marketing outreach, and custom software builds. We build around how your business actually operates instead of forcing you into a generic template.

Question 2

What industries do you work with?

Accepted Answer

We work with businesses across the US, UK, and EU. Our systems are built to be adaptable across industries. The exact solution depends on your specific operational needs rather than a one-size-fits-all package.

Question 3

Do you work with businesses outside the US?

Accepted Answer

Yes. We serve clients globally with a primary focus on the US, UK, and EU markets, including channels like WhatsApp automation that are especially relevant for UK/EU customers.

Question 4

Is this a DIY tool or a done-for-you service?

Accepted Answer

Done-for-you. We design, build, and deploy the AI systems for you. You don't need technical expertise to use what we build.

Question 5

What kinds of AI systems can you build?

Accepted Answer

Our work spans eight practice areas: AI voice and phone systems, AI agents and lead capture, sales and CRM automation, custom workflow automation, marketing and outreach automation, AI visibility (SEO/AEO/GEO) services, web development, and app development. See our Solutions page for the full breakdown.

Question 6

Can you build something that doesn't fit a standard package?

Accepted Answer

Yes. custom and specialized agentic AI builds are one of our core offerings. We map your exact workflow first, then design the system around it rather than adapting a generic template.

Question 7

Do your AI systems integrate with tools we already use?

Accepted Answer

Yes. We build integrations with the CRM, calendar, and communication tools you already use: HubSpot, Salesforce, GoHighLevel, Google Calendar, WhatsApp Business, and most major platforms.

Question 8

What does the process look like from start to finish?

Accepted Answer

We start with a discovery conversation to understand your specific operational bottleneck, propose a scoped build, then design, build, test, and deploy the system. With your team involved at key checkpoints. See our Process page for the full breakdown.

Question 9

How long does a typical build take?

Accepted Answer

Timelines vary by complexity. A single AI voice agent or automation workflow typically takes a few weeks, while larger custom builds or full app development take longer. We scope a realistic timeline during discovery, before any work begins.

Question 10

Do we need technical staff on our side to work with you?

Accepted Answer

No. We handle the technical build and integration. You provide business context and feedback during the process.

Question 11

How much does an AI automation project cost?

Accepted Answer

Cost depends on the complexity and scope of what you need. A single automation workflow costs less than a full custom AI agent build or app development project. Book a call and we'll scope realistic pricing for your specific situation.

Question 12

Do you offer ongoing support after launch?

Accepted Answer

Yes. Every build includes a support arrangement so the system keeps running reliably after launch, with the option for ongoing optimization as your business needs evolve.

Question 13

Is there a minimum contract length?

Accepted Answer

Engagement structure depends on the type of project. One-time builds versus ongoing systems have different arrangements. We'll walk through what fits your situation during your first call.

Question 14

What CRMs and platforms do you integrate with?

Accepted Answer

We integrate with HubSpot, Salesforce, GoHighLevel, Pipedrive, Google Calendar, Outlook, WhatsApp Business API, and most major business tools. If you use something outside this list, we can typically still connect to it.

Question 15

Can you work with our existing website or software?

Accepted Answer

Yes. We build automation and AI systems that layer onto your existing tools and website rather than requiring you to replace what you already use, unless a rebuild genuinely makes more sense for your goals.

Question 16

Who owns the system once it's built?

Accepted Answer

You do. Ownership and access terms are defined clearly in every engagement so there's no ambiguity about who controls the system after launch.

Question 17

How do you handle data security?

Accepted Answer

We design systems with data handling practices appropriate to your industry and region, including GDPR-relevant considerations for EU customers. Specific security and compliance requirements are scoped as part of every engagement.

Question 18

Are your systems GDPR compliant?

Accepted Answer

We build with GDPR considerations in mind for EU-facing systems. Consent handling, data minimization, and clear opt-out mechanisms are addressed during the build. Specific compliance requirements depend on your business's exact data flows and should be reviewed with your own legal counsel.

Everything you need to know before working with us

General

Solutions & Capabilities

Process & Timeline

Pricing & Engagement

Technical & Integration

Security & Compliance